Pupil Accounting Resources

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    PUPIL ACCOUNTING STATE REPORTING DATES:


    • DUE DATE APPLICATION DESCRIPTION
      7/28/2020 MSDS SRM Collection Reopens-Grad Rate Appeals and Section 23A Claims
      7/29/2020 MSDS MSDS Spring Audit Deadline
      8/3/2020 REP REP Fall On-Demand Collection Opens
      8/3/2020 FID Transportation Expenditure Report (SE-4094) Collections Opens
      8/3/2020 D/CH D/CH Collections Closes
      8/4/2020 MSDS Migrant TSDL Collection Certification Deadline
      8/4/2020 MSDS General TSDL Collection Certification Deadline
      8/5/2020 FID Special Education Actual Cost Report (SE-4096) Collection Opens
      8/10/2020 GAD GAD Application Opens
      8/10/2020 GAD Appealable Graduation and Dropout Rates Released
      8/26/2020 MSDS EOP Early Childhood Collection Closes
      8/31/2020 REP REP Fall On-Demand Closes
      9/1/2020 REP REP Fall Collection Opens
      9/8/2020 FID FID 2019-20 Collection Opens
      9/15/2020 MSDS SRM Collection For Grad Rate Appeals and Section 23A Claims Closes
      9/15/2020 GAD GAD Application Closes
      9/28/2020 MSDs TSDL Migrant Collection Opens
      9/28/2020 MSDS SRM Collection Opens
      9/30/2020 MSDS MSDS Fall General Collection Opens
      9/30/2020 MSDS Early Childhood Fall Collection Opens
      9/30/2020 FID Special Education Actual Cost Report (SE-4096) Collection Closes
      10/5/2020 MSDS GAD Audit Window Opens
      10/7/2020 Count Day Fall Count Day
      10/7/2020 FID Transportation Expenditure Report (SE-4094) Collections Closes
      11/1/2020 FID FID 2019-20 Collection Closes
      11/11/2020 MSDS MSDS Fall General Submission Certification Deadline
      11/18/2020 MSDS Early Childhood Fall Collection Certification Deadline
      11/18/2020 MSDS MSDS Fall General Collection Recertification Deadline
      12/1/2020 REP REP Fall Collection Closes
      12/7/2020 MSDS GAD Audit Window Closes
      12/9/2020 MSDS Early Childhood Spring Collection Opens
      1/4/2021 REP REP EOY On-Demand Opens
      2/3/2021 MSDS MSDS Spring General Collection Open
      2/10/2021 MSDS Early Childhood Spring Collection Closes
      2/10/2021 Count Day Spring Count Day
      3/17/2021 MSDS MSDS Spring General Submission Certification Deadline
      3/24/2021 MSDS MSDS Spring General Recertification Deadline
      4/1/2021 SID SID Collection Opens
      4/1/2021 REP REP EOY Collection Opens
      4/7/2021 MSDS Early Childhood EOP Collection Opens
      5/3/2021 MSDS MSDS EOY General Collection Opens
      5/3/2021 MSDS TSDL General Collection Opens
      5/26/2021 MSDS Early Roster Collection Closes
      6/1/2021 FID FID Budgetary Assumptions Collections Opens
      6/30/2021 SID SID Collection Closes
      6/30/2021 REP REP EOY Collection Closes
      6/30/2021 MSDS MSDS EOY General Collection Certification Deadline
      6/30/2021 MSDS SRM Collection Closes
      7/7/2021 FID FID Budgetary Assumptions Collections Closes
      7/21/2021 MSDS SRM Collection For Grad Rate Appeals and Section 23A Claims Opens
      7/30/2021 MSDS TSDL General Collection Certification Deadline
      7/30/2021 MSDS TSDL Migrant Collection Certification Deadline

    PUPIL ACCOUNTING FORMS  Required pupil accounting forms for the Fall and Spring count day audits can be found on the MPAAA website.   

    Fall 2020 Pupil Documentation uploaded into MOODLE - Friday, November 20, 2020
    Spring 2021 Pupil Documentation uploaded into MOODLE - Friday, March 26, 2021

    All PowerSchool reports are located under Reports; System Reports and either the System or State Reporting tab.

    Graduation and Dropout (GAD) Process

    Appeals Window Closing September 15, 2020 for local districts.

    The 2019-20 SRM Collection for Graduation Rate Appeals, Section 23a claims, and EL Exits closes on Thursday, Sept. 10 at 11:59 p.m. EDT.

    August Section 23a Claims must be submitted by Sept. 30. Claims may be submitted in the 2019-20 SRM or 2020-21 SRM Collection (opening Sept. 28). Please plan accordingly.

    EL Exit Guidelines:

    • Proficient students in grades 3-12 will be automatically exited by CEPI and MDE. Do not submit exits for these students.
    • Proficient students in grades K-2 may be manually exited using the following guidelines:
      • EL Exit Date of 6/30/2020
      • SRM As of Date between 7/1/2020 and 8/31/2020.

    Section 25e Transfer Process

    The window to submit pupil transfer requests under Section 25e of the State School Aid Act will occur in the MSDS from Thursday, Nov. 19, 2020, through Tuesday, Feb. 9, 2021. While districts may begin submitting requests on Nov. 14, ISD auditors may not begin processing requests until Wednesday, Dec. 4.

    The Section 25e User Guide, Overview, and Financial Calendar are attached below.  For questions regarding Section 25e legislation, please contact either Dawn Blum, Van Buren ISD Pupil Auditor at dblum@vbisd.org, or 269-539-5203.

    • Submission Window Begins: Day after Fall General Collection Closes
    • Submission Window Ends: Day before Spring Supplemental Count Day
    • ​Submit Student Record Maintenance records containing Section 25e Component 
    • Run quality review and certify the SRM Collection.
    • Denied requests may be resubmitted within 30 days after the end of the submission window
    • Auditors may approve or deny requests through April 15
     
    Once you have certified the request in MSDS, then submit the Section 25e Request form with supporting documentation in MOODLE for ISD auditor review and approval.  Submit supporting documentation with Section 25e Request form for each week between count dates beginning November 19 through February 9.  Support documentation includes the following:

    - Parent/Guardian Enrollment forms
    - Verification of Residency
    - Pupil Schedule
    - Pupil Attendance showing 1st day of Attendance
    - District Release if the student is nonresident (if applicable)
     
    REMEMBER:   In order to request a pro-rated share of FTE for a pupil who enrolled in your district after the Fall Pupil Membership count date, you must submit and certify a record for the pupil in the SRM Collection within 30 days after the transfer, or 30 days after the Fall General Collection certification deadline, whichever is later.